ContactEase CRM Welcomes New Law Firm Client: Fafinski Mark & Johnson PA

Logo_FMJ_wht-hiresContactEase CRM welcomes new law firm client, Fafinski Mark & Johnson PA with 27 attorneys located in Eden Prairie, Minnesota. Visit them online at

ContactEase CRM Welcomes New Law Firm Client: McGrath North


ContactEase CRM welcomes new law firm client McGrath North Mullin & Kratz PC with 68 attorneys located in Omaha, Nebraska. Visit them online at

The State of CRM at Law Firms: A Market-Wide Study

Nearly 75% of all law firms have some sort of Client Relationship Management (CRM) system in place, yet respondents to a recently released survey indicate that few of their lawyers regularly use it. In contrast, ContactEase users report a higher-than-average utilization rate for their attorneys. The Ackert Advisory’s “The State of CRM at Law Firms” examines utilization, user experience and return on investment (ROI) of CRM platforms and their relationship to business development.

ContactEase was recognized by its users in a number of areas. Among the findings:

  • ContactEase (24%) and InterAction (45%) lead the CRM legal market with a combined market share of 69%.
  • ContactEase has increased its market share by 6% since last year’s survey.
  • ContactEase users reported a higher utilization rate than the overall market.
  • ContactEase users reported a lower level of data entry issues and a less complicated interface (in comparison to other CRM systems).
  • ContactEase users reported an average of 18% of lawyers use CRM regularly (the majority of survey respondents indicated 0-5% of their attorneys utilized CRM on a regular basis.

About ContactEase
ContactEase communicates with clients and prospects to enhance existing relationships and drive new business. In addition, ContactEase works with firms to develop ROI with business analytics and opportunity/pipeline management tools, and integrates with accounting and other systems.

ContactEase has a greater than 90% adoption rate due in part to its seamless Outlook integration, easy-to-use tools and a highly experienced support team. ContactEase can pull contacts from email, alert users of changes in their data, integrate with telephone systems, allow updates from mobile devices, allow contacts to RSVP online for events and update their own data.

Selecting the right CRM platform is essential to the success of any firm’s marketing and business development program. For more information about ContactEase and CRM best practices for getting buy-in, implementation, data management and ROI, visit our resources page.

ContactEase is used by over 250 law and accounting firms, with 16,000+ users worldwide. To read the report in its entirety, click here.


Getting Buy-In For CRM, A Step-by-Step Guide

handshake of businessmen.You’ve done your research: you know that CRM can maximize efficiency, help your department dramatically shrink the time it takes to organize mailing lists, and get targeted communications out the door and into the right hands. But first you have to convince management it is worth the investment.
Download our step-by-step guide to help you define the cost of not having a CRM…

ContactEase CRM welcomes new client AUM Law!

ContactEase welcomes new client AUM Law with 15 attorneys located in Canada.


CRM Implementation Best Practices – Part 2, Planning and Budgeting

Last week we shared CRM Implementation Best Practices – Part 1, Getting Buy-In. This is our CRM five part series:  1) Getting Buy-In, 2) Planning and Budgeting, 3) Implementation, 4) Data Management, and 5) Impact and ROI.

Part 2 – Planning and Budgeting

Since CRM software enables you to not only manage client contact information and mailing lists easily and efficiently, but also to integrate contact information with your time and billing system, Outlook, and VoIP phone system, as well as to schedule events and identify cross-sell opportunities, it can be very powerful.

But to get the most out of it, you can’t just plug and go. You need to determine what you want to do with CRM, budget for it, and then allow time for planning and preparation. Here’s what the panelists had to say about that.

View More: Hafley comments:
There’s a lot of baby steps involved in implementing CRM. We broke the process down into a couple of key projects so we could show what the current situation was and how CRM would make it better. We had hoped to get CRM going the same year we started, but because we moved slowly and methodically, it spread out over two budget years. It was about 10 months between when we started looking at systems and when we kicked off CRM with a firm-wide meeting.

Joseph_Barb_PP (1)Barbara Joseph comments:
We split our CRM startup, as well as the budget for it, over two years. Because of the recession when we started in 2009, and the fact that CRM would be a major purchase, it was about 14 months from the time we started the RFP process until we implemented the system.

Because our database was so bad, I started by doing an audit of our attorneys to find out how many contacts they had and how they were managing them. It ran the gamut from business cards, Rolodex, and Word document to Excel spreadsheet and Outlook. But we were pleased to find that 60% of our attorneys were using Outlook contacts, which showed they could use a system like ContactEase that integrates with Outlook.

 “By doing the cost-benefit analysis, I was able to show how we could reallocate personnel time, save money, and expand our benefits. For me, that was the most persuasive argument for investing in CRM. ”  — Joy Long

We then looked at a lot of different products and talked to a lot of people. Also, we did focus groups internally to find out what we would want besides basic contact information so we could categorize contacts. Then I wrote a detailed RFP that covered all the different items we were looking at and their costs. I was willing to push for CRM because I believed that once people could see the system in motion, they would support it.

Two months after the botched mailing I mentioned, the word came down that we were going to move forward. We purchased CRM a few months later, and then it took about two more months to get ready and start implementation.

One thing I’ve learned from doing three CRM implementations is that you need to keep your plan simple. You see so many bells and whistles and possibilities when you’re trying to buy a CRM. But when you get down to brass tacks, what do you really need?

Cole Valley was great about providing us with an implementation plan that gave us a base for developing one tailored to our firm. This is where you have to be absolutely realistic. I’m not saying to under promise and over deliver, but to be realistic about what your staffing is and what you can do and accomplish, knowing what your company’s needs are.

Another thing I’ve learned is to never say: “Let’s just get the product and I’ll worry about how to keep it running correctly later.” For me it’s important to have a full-time data steward, someone who is in charge of the database and has primary responsibility for data cleanup. This is something you have to think of when you’re budgeting for CRM. If you’re not looking at how you’re going to keep the data clean, I don’t know how CRM is not going to fail.

Stay tuned for next week’s article – CRM Implementation Best Practices – Part 3, Implementation. For the full whitepaper visit our website –